Background

An auto parts and custom car care center was facing challenges managing financial tasks like billing, expenses, and inventory tracking. Handling these internally strained their time and resources, often affecting their focus on customer service. The owner realized that to stay efficient and cut operational costs, they needed specialized support in bookkeeping.

Challenge

The main issues were managing daily transactions, handling payroll, and tracking inventory costs accurately, all of which took up significant time for staff members. In-house bookkeeping created bottlenecks, causing delays and increasing the risk of financial errors. The business needed a cost-effective way to streamline these tasks to allow staff to focus on core services like auto repairs and customer support.

Key challenges included:

• Labor Costs: Hiring full-time, in-house bookkeeping staff wasn’t feasible due to budget constraints.
• Financial Accuracy: Errors were beginning to emerge in financial records, leading to reconciliation issues.
• Time Constraints: Staff time spent on financial tracking took away from their core roles, impacting customer satisfaction and workflow.

Solution

The center turned to Apeiron Talents to hire a remote bookkeeper. Apeiron Talents found a skilled, remote professional with experience in small business finance who could manage the center’s books at a fraction of the cost of an on-site employee.

Key Steps:

1. Onboarding an Experienced Bookkeeper: Apeiron Talents matched the business with a bookkeeper skilled in inventory cost tracking, payroll management, and daily transaction logging. This bookkeeper quickly adapted to the business’s unique needs and implemented clear, efficient processes.
2. Improving Financial Tracking: The bookkeeper implemented a structured process for tracking expenses and income, helping reduce errors and improve overall financial accuracy.
3. Monthly Reporting: The bookkeeper provided monthly reports on expenses, revenue, and inventory costs, enabling the business owner to make more informed financial decisions.
4. Streamlined Invoicing and Payroll: By outsourcing payroll and invoicing to the remote bookkeeper, the center saved significant time each week, which improved internal productivity and allowed more focus on client services.